Medical Billing Coding - How long to keep medical records, cpt, codes
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Thread Topic: How long to keep medical records
Topic Originator: Gina Day
Post Date March 21, 2005 @ 11:25 AM
How long to keep medical records

Gina Day
March 21, 2005 @ 11:25 AM Reply  |  Email Friend   |  |Print  |  Top

Question: Our office is currenlty relocating to a new office. The new office is much nicer, though a little smaller. As such we are limited with storage space. How long do we need to keep all our records of past billings?


March 23, 2005 @ 11:38 AM Reply  |  Email Friend   |  |Print  |  Top

Don't quote me if I'm wrong, but I beleive it is 7 yrs. or something like that.

Gina Day
March 25, 2005 @ 10:00 AM Reply  |  Email Friend   |  |Print  |  Top

Hi Jessica, 7 years, I thought it was either 5 or 7.

Guess I will just have to just sit on all the box's when having coffee in the morning.

Best Regards
Gina Day

Tammy Harlan
April 23, 2005 @ 11:54 PM Reply  |  Email Friend   |  |Print  |  Top

You need to keep medical records for 6 years and 3 months.

Tammy Harlan
Medical Billing

June 29, 2005 @ 3:57 PM Reply  |  Email Friend   |  |Print  |  Top

You can be audited for 7 years.  This according to the office of the Attorney General.  You can go up on fraud charges for ever.  So should you ever really get rid of these records?

March 21, 2006 @ 3:43 PM Reply  |  Email Friend   |  |Print  |  Top

Concerning storage, our business plan for this year includes leasing a high speed Konica Minolta scanner/fax/printer which will allow us to reduce our paper storage to almost nothing.  This will also allow us to access the documents from our desks.  For more info on this machine, email me personally.

July 18, 2006 @ 9:06 AM Reply  |  Email Friend   |  |Print  |  Top

It can vary by state, Maine requires 7 years for adults, and 6 years after the patient turns 18 for minors.

July 18, 2007 @ 5:05 AM Reply  |  Email Friend   |  |Print  |  Top

How long to keep billing records for?

Once the claims are completed (paid/denied/adjusted/whatever) and a reasonable period of 2 years has lapsed, do we still retain that billing data or we can purge it from the database?

This is different fro the Med records ofcourse.

July 29, 2018 @ 11:27 PM Reply  |  Email Friend   |  |Print  |  Top

Billing records in all states should be retained for seven years according to Internal Revenue Service standards. They may be kept in a separate file. Telephone calls that pertain to medical care should be documented in the medical record and kept according to the above-referenced medical record retention guidelines.

Khalid Latif
March 13, 2019 @ 6:13 PM Reply  |  Email Friend   |  |Print  |  Top

Simply in EHR forever.


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